4.To promote the study, practice of Radio – diagnosis, Ultrasound , C.T, M.RI.(N.M.R) and other imaging modalities, Nuclear Medicine, Radio – biology, Interventional Radiology and other related sub – specialties / superspecialities.
5.(a) The Association shall be a non – profitable organization for promotion of radio – diagnosis, Ultrasound, C.T, M.R.I.(N.M.R) and other imaging Modalities, Nuclear Medicine, Radio – biology and interventional radiology.
(b) To protect and preserve the interest of members.
(c) To assist Government and non – governmental agencies in all matters pertaining to radiology and diagnostic imaging.
(d)To propagate, impart and adopt methods for community welfare, through its members and branches.
For the attainment and furtherance of these objectives, the State chapter may:
10.Purchase, take lease of , or otherwise acquire , hold, manage, let, sell, exchange, mortgage or otherwise dispose of movable or immovable property of every description and all rights or privileges necessary or convenient for the purpose of Association and in particular any land, building, furniture, house – hold or other effects, conveyance and accommodation and when deemed necessary or desirable in the interest of the Association, sell, demise, let, hire out, mortgage, transfer or otherwise dispose off the same in accordance with the provisions of the Indian Societies Act 21 of 1860 or as amended from time to time.
RULES OF THE ASSOCIATION
The Association shall consist of members whose names are currently on the register of the members of the State / UT Chapter and of subsequent members, who shall be those persons who, being eligible, be duly enrolled in such a manner and upon such conditions as may be amended from time to time.
All the State / UT chapters shall be under direct jurisdiction of IRIA Headquarters. The state / UT chapter shall function as independent entities in respect of financial matters and shall file their Income Tax Returns and comply with requirements of prevailing Income Tax Laws of the State / UT and inform the IRIA Headquarters periodically and when asked for details.
REGISTER OF MEMBERS
There shall be a register in which the names of all the members of the State / UT Chapter shall be entered with their qualifications, addresses and bio – data provided by the members. The photograph, copy of educational qualifications and registration certificates from medical council of the individual members will also be obtained and retained in the records of the office of the State / UT chapter. Records shall be updated from time to time.
4.(a). There shall be a City Chapter in such State as provided under Constitution of India provided that there are at least 10 Annual / Life / Emeritus Members within the territorial jurisdiction of the State and not more than one City Chapter shall be allowed to be formed in any City. Any existing chapters of the Telangana State Chapter of Indian Radiological & Imaging Association not complying with the above shall cease to be a member of the Telangana State Chapter of Indian Radiological & Imaging Association. In case the direct member wishes to be a member through a state chapter, he / she may do so on payment of necessary state chapter dues as decided by the respective state / UT chapter.
(b). Regular meeting of the state / UT chapter Presidents and Secretaries will be held at the time of the Annual Conference. State chapter will not enroll defense & Central Services Officers. However, they will attend all the academic & scientific sessions of the state / UT chapters. The state / UT chapter shall hold their elections before March 31st each year and inform the IRIA Head Quarter latest by April 30th of that year.
The Secretary shall decide the eligibility or otherwise and the class to which a member could be admitted in consultation with the president on the basis of scrutiny and such decision shall be final. For Direct members, eligibility will be decided by the Secretary General, IRIA.
Annual Members, Life Members, Emeritus Members, Honorary Members, Corresponding Members, Associate Members ( for Healthcare industry only), Student Members, provisional Life Members and Affiliate members.
(a). Annual Members : Means Medical Practitioners possessing Medical Degrees. D.N.B., or Diplomas in Radio- diagnosis recognized by Medical Council of India. Those applying for fresh membership with degrees / diplomas in radio – therapy or nuclear medicine or medical physics will be allowed to become affiliate members only.
(b). Life Members: Means Annual members who pay subscription in lump sum, according to the Bye – law laid down for the purpose in lieu of yearly subscription. Life membership will only be given to those who have MCI recognized post – graduate degrees / diplomas in Radiology, Radio – diagnosis and Imaging.
(c). Emeritus Members: Means Annual members who:
(i) have attained the age of the 65 years, of
(ii) has been retired from the active practice by reason of physical disability.
No delegation fee will be charged from the Emeritus Members attending the National / State Chapter Annual Conference.
(d). Honorary Members:
(i). Eminent members of the medical profession, who are not already enrolled as members of the State Chapter.
(ii). Other persons who have contributed for original research, scientific advancement in the Radio – diagnosis, Ultrasound, C.T, N.M.R. and other Imaging Modalities. This category of members shall not have the voting rights. This is open to both Indians and Foreign Nationals.
(e) . Corresponding Members : Means Scientists residing in foreign countries, engaged in Radio – diagnosis, Ultrasound, C.T.N.M.R. and other Imaging Modalities Nuclear Medicine, Radiotherapy, Oncology, Radio – Biology and Radiation medicine and Interventional Radiology and standing in their discipline in their country. They shall pay yearly subscription to the State Chapter but shall neither have the privileges of voting nor of holding elective office in the State Chapter.
(f). Student Members: Means students enrolled in recognized medical institutions in state. Their membership as such shall be limited for the period of their training / instructions in MD, DMRD, and DNB in Radiodiagnosis. The membership in this category shall be for a maximum period of four years. The student members shall be enrolled only when their application for membership is duly certified by the respective Head of the Department of the medical institution / college, where they are enrolled. They will have no voting rights. Student membership, will be counted as continuous membership for election purpose etc., provided it has been converted into Annual / life membership, immediately after the award of Degree / Diploma., thus there is no break in membership of State Chapter. The subscription for this category will be annual.
f(a). Provisional Life Members : Students undergoing post graduate degree / diploma courses can be enrolled as Provisional Life Members on payment of full Life Member Subscription and will be converted to regular Life Membership after acquiring post graduate degree / diploma and they will have no voting right during the period of provisional life membership.
In case provisional life member does not pass his qualifying degree / diploma within the time stipulated in para (f) above he / she may be allowed to have extension / continuation of provisional life membership upon request to the President. Provisional life members shall enjoy all the membership benefits of a life member except voting rights. Upon successful completion of degree the provisional life member shall submit a copy of his degree / diploma to the State and IRIA Head quarters and will become a full Life member after approval by the Secretary. Provisional life membership period will be counted as continuous membership for purpose of elections, voting rights, eligibility for orations, awards etc..
(g). Associate Members: Companies from Health Care Industry will be enrolled as Associate Members on annual subscription basis. They will have no voting rights.
(h). Affiliate members: Persons with degrees / diplomas in radio – therapy or nuclear medicine or medical physics will be allowed to become affiliate members only.
STATE CHAPTER YEAR
RIGHTS AND PRIVILEGES OF THE MEMBERS
(a). To attend, take part and vote in all meetings of the Association, be entitled to vote in any manner prescribed by the Association provided he / she has 3 years continuous members and has paid his subscription of the current year before 30th June.
(b). To become a member of the Central / State council of IRIA and office bearer of the centre / State Chapter.
( c). To propose or second candidates for admission to the State Chapter.
(d). To introduce visitors to scientific meetings of the State Chapter.
(e). To a copy of each issue of the Journal and News Bulletin and other publications of the Indian Radiological and Imaging Association free, to which the state chapter is affiliated.
(f). To use Library and Museum and premises of the State Chapter / IRIA Headquarters under the regulations which may from time to time be laid by the State Council.
MANAGEMENT OF THE STATE CHAPTER
GENERAL BODY OF STATE CHAPTER
(A). Office Bearers of the State Chapter
(a). The President of the State Chapter.
(b). President Elect of the State Chapter.
(c) The Immediate Past President of the State Chapter.
(d). Two vice – presidents.
(f).Immediate past secretary for first year only.
(g). Hony. Treasurer
(h) Two Joint Secretaries.
(B) Elected Members of Central Council of IRIA.
State Chapter Representatives as under from the State Chapter – one member for 25 members and thereafter for every 50 members, one member to a maximum of four. The membership stands as on 30th June of previous year.
(C) Elected Members of State Council
One member for 20 members and thereafter for every 50 members, one member to a maximum of six. The membership stands as on 31st May of previous year.
POWERS AND FUNCTIONS OF THE GENERAL BODY
POWERS AND FUNCTIONS OF THE STATE COUNCIL
CENSURE OF THE STATE COUNCIL
A formal invitation for inviting Annual Conference must come to State Office one month before the coming Annual conference and it must be signed by 5 members of the State / City Chapter.
No individual /City chapter will be allowed to host annual conference if the accounts of the previous conference hosted by it are not submitted.
If the annual conference is allotted to a City Chapter and if for some reasons, the Chapter is unable to hold the conference, such a Chapter is debarred from contesting for next ten years. They will be considered as incapable of holding annual conference.
VALIDITY OF PROCEEDINGS
RECORDS OF STATE CHAPTER
(ELECTION / NOMINATION / SELECTION ETC. OF MEMBERS)
Life, Annual, Associate, Student and Provisional Life Members shall be the following two categories.
(a). State Chapter Members: Every candidate for membership as Life, Annual, Associate, Provisional Life and Student Members of the state chapter, shall fill up both a membership application form and a declaration or, both in duplicate ( one copy to be retained by the state chapter) in the manner prescribed by the State Chapter and forward it to the chapter secretary along with the required subscription and copy of degree / diploma certificates. The Secretary of state chapter shall consider the application and submit it with the declaration from with its recommendation to the IRIA Headquarters, along with the required subscription within a month of the receipt of the application form. The application and the declaration form shall be filed as documents of the State Chapter at the IRIA Headquarters.
(b). Direct Members: No state chapter will enroll members of direct category through state chapter. Direct member residing in a particular state can attend the academic activities of the state chapter and they will be on the mailing list of the state chapter where they are posted / residing, provided they inform their address to state chapter secretary and also to central headquarters.
(i). has attained the age of 65 years; or
(ii). has retired from active practice by reason of physical disability for at least one year. They will not be charged any subscription and will have the voting right.
No delegation fee will be charged from the Emeritus Members attending the State Chapter and National Annual Conferences.
In case provisional life member does not pass his qualifying degree / diploma within the time stipulated in para (f) above he / she may be allowed to have extension / continuation of provisional life membership upon request to the president. Provisional life member shall enjoy all the membership benefits of a life member except voting rights. Upon successful completion of degree the Provisional life member shall submit a copy of his degree / diploma to the State and IRIA Headquarters and will become a full Life member after approval by the Secretary. Provisional Life membership period will be counted as continuous membership for purposes of elections, voting rights, eligibility for orations, awards etc..
In case of husband and wife both being members (the couple) shall pay between them one full and one half subscription for the year and shall be entitled to one copy of the journal between them. Admission Fee has to be paid by both of them.
A member enrolled any time during the year shall pay full subscription for the year irrespective of the date of the enrollment.
The amount of life membership subscription received during the year should be treated as Corpus Fund and kept in the bank, as FDR/ fixed securities (like RBI bonds) and the interest earned on these FDRs should be utilized for running the State Chapter.
The current share of the subscription to be remitted by the state Chapter to the IRIA Headquarters IRIA.
Sr. No. Type of Membership Share of IRIA Headquarter
i Life Member/ Provisional Life Member Rs. 3,000.00
ii Annual Member Rs. 800.00
iii Student Member (Annually) Rs. 500.00
iv Admission fee in respect of Life / Active Member Rs. 500.00
v Corresponding Members from abroad (Annually) US $ 100.00
vi Associate Members (Annually – For Healthcare Industry only) Rs.5,000.00
vii Affiliate Members Rs. 5,000.00
The state branch will charge Rs. 4,000.00 as the Life Member subscription and Rs. 500.00 as the Adm. Fee from the Life Member. 60% of the Admission fee will go to IRIA Hd. Qtrs. And 40% shall be retained by the State / UT Chapter. The enrollment of Associate Members ( Healthcare Industry) will be done directly through the IRIA Headquarters only.
TERMINATION OF MEMBERSHIP
Membership may be terminated:
(a) The chapter secretary
In case of a direct member whether Annual or associate, whose subscription remains unpaid by 30th June, his/her membership shall be terminated automatically after having followed the procedure as laid down in bye – law 7(a), due information of the same shall be give to the IRIA Headquarters, for necessary action, including stoppage of journal etc.
(a). If the conduct of a member be deemed by the State Council, prejudicial to the interests of the Association or be calculated to bring the medical profession into disrepute, the State Council, as the case may be, may ask him/her to submit a written explanation of his/ her conduct. In the event of the explanation being found unsatisfactory, the member may be asked to either apologies or to resign from the State Chapter. If the member is agreeable his / her apology shall be sent to the IRIA Headquarters with a confidential note giving details of the case for future reference. In the event of the said member refusing either to apologies or to resign when asked to do so, a General Body meeting of the state chapter shall be called to consider the case and at least seven days notice of the meeting shall be given to the members concerned, and he/ she shall be given an opportunity to explain his /her conduct if he/ she desires to do so. If at meeting 3/4th of the members present having recorded their vote for the removal of his / her name from the membership, the resolution along with the member’s explanation and other records shall be sent to the State Council for confirmation, and the State council may ask for explanation from the member so affected before final decision and his/ her name shall be removed from the register of members of the state chapter only after receipt of such a confirmation. In the meantime, he / she shall be suspended from enjoying all the privileges of membership. This decision is subject to ratification by the Central council and General Body of the Indian Radiological and Imaging Association.
(b).By removal of name of the ground of conviction in a court of justice ipso – act (1) upon sentence after conviction in a court of justice for any crime entailing moral turpitude: ( 2) upon being de – registered by the medical council of India or a state medical council on the ground of unethical conduct: or (3) upon forfeiture through misconduct of the medical qualifications by virtue of which he / she ceases to be eligible for membership.
( c ). No member of the State / UT Chapter will use the logo of the Association. However, reigning office bearers of the State Chapter can use the logo for official purposes. Any member found using the logo of the Association, his / her membership is liable to be terminated.
18 (a). Any person who has ceased to be a member under Bye – laws 11 and 12 can be re admitted on fresh application being made by him / her and on payment of any dues outstanding against him / her on the date when he / she had ceased to be a member. The State Council shall, however, have the power to write off a part of whole of any outstanding dues against such a member.
(b). A person, who has been removed under Bye – law 13(a) may be readmitted on the expiry of two years or thereafter provided, his/ her application for re – enrollment is supported by ten members of the State Chapter testifying his / her good conduct during the intervening period. He / she must also submit a written apology acceptable to the State Council and chapter concerned and to the IRIA Headquarters addressed to President, IRIA.
(c). But in case coming under Bye – law 13(b), readmission shall be possible only subsequent to such a person’s name being re – entered in the medical register.
FORMATION OF CITY CHAPTERS
The state chapter shall submit to the IRIA Headquarters of the members on their roll by 30th June each year, a list of new members and a list of members who left the chapter with their new address if available, along with a report of the activities of the chapter.
The state chapters should hold their annual election regularly and the new team of office bearers should take over by 1st April every year.
TERM OF OFFICE OF THE STATE COUNCIL
(a) The State Council is an executive body of the State Chapter.
(b). The annual meeting of the State Council shall finish its work before the 1st day of the Annual General Body meeting of the state chapter.
(c). The president shall assume office by 1st April every year.
(d). Only those representatives of the chapters, whose names are borne on the list maintained at the state office, for at least six weeks preceding the date of the annual meeting of the State Council, shall be entitled to attend other meeting of the State Council held during the session of the annual conference.
MEETING OF THE STATE COUNCIL
The meeting of the State Council shall be as under:
21(a). The annual meeting of the State Council held just before the Annual General Body Meeting of the State Chapter shall be the Annual Meeting of the State Council.
(b). Extraordinary Meeting : The State Secretary with the consent of State President can call an extraordinary meeting of the State Council if the State President considers it necessary.
(c). Requisition Meeting : The State President or the State Secretary with the sanction of the state President, shall upon receipt of a requisition signed by at least 10 Members of the State Council specifying the nature of the business for which the requisition meeting is required to convene a meeting within 45 days of the receipt of the requisition. A notice of 30 days shall be given to the members. If the state President or the state Secretary fails to call the meeting within 45days, a meeting shall be held within 10 weeks from the date of the delivery of such requisition to the state Secretary on behalf of the State Council. If within 15 minutes from the time appointed for the meeting a quorum is not present, the meeting, if convened upon requisition of the members, shall be dissolved. The requisition meeting shall preferably be held at the State Office of the State Chapter or as the State President decides, but in case the state President or the state Secretary General fails to call a meeting, the requisitionists may hold the meeting at the place of their choice.
(d). Those State Council Members who do not attend two consecutive meetings of the state council should be declared ineligible for the State Council during that tenure. The members who submit the leave of application would not be taken out.
(a) Annual Meeting – 4 weeks. (b). Ordinary meetings – 4 weeks.
(b) Extraordinary Meeting – 2 weeks. (c). Requisition Meeting – 30 days.
The quorum for all State Council Meetings shall be 5. In all meetings except requisition meeting, if a quorum is not present within 15 minutes of the appointed time, the meeting shall stand adjourned for 15 minutes and then meeting again be held to transact the business. If a quorum is not present at the adjourned meeting, the members present whatever their number and qualifications (whether Annual, State Council or ex – officio members ) shall form a quorum.
BUSINESS OF THE ANNUAL STATE COUNCIL MEETING OF THE STATE COUNCIL
24.(a). The election, if necessary (in the absence of the state President or the Vice – Presidents ) of the Chairman.
(b). Confirmation of minutes of the previous meeting of the State Council.
(c). Consideration of the Annual Report of the State Chapter.
(d). Consideration of the audited accounts of the year of the State Chapter. Audited accounts will be circulated to all the members of the state chapter every year.
(e). Consideration of the Budget for the ensuring year of the State Chapter.
(f). Consideration of venue of next State chapter annual conference.
(g). Any other business with the permission of the Chairman.
GENERAL RULES ABOUT THE ANNUAL MEETING OF THE STATE COUNCIL
25(a). Except with the special permission of the Chairman, no resolution shall be placed before the Annual Meeting of the State Council that has not been previously given notice of and duly circulated with the agenda of the meeting.
(b). Resolution sponsored by individual members for the Annual General Body Meeting shall reach the Secretary at least four months before the date of the meeting.
( c ). Notice of resolutions to be moved at the annual meeting of the State Council shall reach the Secretary at least two months before the date of the meeting.
The State Council shall be the executive authority of the State Chapter and as such shall have the powers to carry into effect the policy and programs of the State Chapter as laid down by the General Body of the State Chapter and shall remain responsible thereto. The State Council shall have the right:-
(a). To make regulations and issue instructions for the efficient administration of the State Chapter and for proper maintenance of its properties and publications.
(b). To appoint committees, ad – hoc committee and standing committee as and when necessary. All the committees formed should have at least 3 members.
(c) . To represent before the State Governments or pubic bodies or any properly constituted authority, any matter affecting the interests of the State Chapter or the Radiological and Imaging profession of the state.
(d). To consider and decide applications for membership, resignation of members, suspension of members of chapters and the question of taking such disciplinary action as it may deem fit, against any member/city chapter for misconduct and willful neglect of default of notices.
(e). To write off the whole or part of the unrealizable arrears of subscription of members or other outstanding dues of the State Chapter as and when considered necessary.
(f). To appoint or remove salaried officers and servants of the State Chapter.
(g). To fix the rate of traveling allowance to be paid to the office bearers of the State Chapter.
(h). To consider all matters and make necessary recommendations as far as possible, to its being placed before the General Body of the State chapter for discussion.
(i) Subject to the provision of Rules and Resolutions to exercise in addition of the powers expressly given by the rules and Bye – laws all such powers and do all such acts and things as may be done by the State Chapter.
MEETINGS OF THE STATE CHAPTER
The meetings of the State Chapter shall be held at such places and at such times as the State Council may appoint. At other times, the state Secretary under the direction of the state President shall fix the time and venue of the meetings.
(a). Scientific meetings. (b). Annual General Body Meetings.
(c). Extraordinary General Body Meeting (d). Requisition Meetings.
(i). To read and discuss papers on Radio – diagnosis , Ultrasound, C.T., M.R.I ., and other Imaging Modalities, Nuclear Medicine, Radiotherapy, Oncology, Radio – Biology and Radiation Medicine and Interventional Radiology and to arrange lectures, demonstrations and discussions on these subjects.
(ii). To arrange a refresher course.
(b). Annual General Body Meeting:
The agenda of the annual general body meeting shall include the following and in this order:
The election, if necessary (in the absence of the President or the Vice – President ) of the Chairman.
Confirmation of the proceedings of the previous annual General Body Meeting.
Adoption of the Report of the State Chapter.
Adoption of the audited accounts.
Adoption of the Budget for the ensuring year.
To elect six State Council Members as per Rule 12(c ).
To approve the names of two joint Secretaries – one of whom shall be the resident of same place as that of the Secretary and other shall be the resident from the place where the President is residing, as far as possible.
To appoint Hony. Legal Adviser.
To appoint Auditors.
To approve Oration / Awards for the following year.
Any other matter brought forward by the State Council.
To decide the venue of the next Annual Conference of the State Chapter two years in advance.
Any other business with the permission of the Chairman.
Care should be taken to arrange the timings of GBM. There should be adequate gap of about two hours, if entertainment program is arranged on same day as GBM.
( c ). Extraordinary General Body Meeting :
An extraordinary General Body Meeting may be called at any time by the Secretary under the direction of the President for any specific purpose of which due notice has been given.
(d). Requisition General Meeting :
A requisition General Meeting shall be held within 60 days of the receipt of the requisition in writing from at least fifty members of the State Chapter to the Secretary with a copy endorsed in favor of the President specifying the business to be transacted at the meeting. On receipt of requisition, the Secretary shall inform the President forth with to proceed to call such a meeting. In case the Secretary or the President fails to convene such a meeting within 60 days of the receipt of the requisition, the requisitionists may themselves convene a meeting at a place of their choice but such a meeting shall be held within 10 weeks from the date of such delivery of the requisition to the Secretary and the President on behalf of the State Council. If within 15 minutes from the time appointed for the meeting, a quorum is not present, the meeting, (if convened upon requisition of the members) shall be dissolved.
iii. The Requisition General Meeting : 10 percent ( of the total strength of the Annual / Life members of the State Chapter).
FUNDS OF THE STATE CHAPTER
(a) Subscription of members.
(b). Interest from Bank.
(c). Special contribution or donations raised directly or through the city chapters.
(d). Income derived from the publications of the State Chapter as per Bye – laws.
(e). Contribution received from the city chapter organizing the State Chapter Annual Conference of as per Bye – law 50 % of the savings, if any, should go to the city chapter concerned and 50% to the State Chapter.
(f). Requests received by legacies from persons who desire to benefit the State Chapter.
(h). Such other sources as may be authorized by the State Council or the General Body of the state chapter.
(j). Maintenance of accounts of the state chapter and getting it audited every year shall be done by Secretary or Hony. Teasurer of the state chapter.
OFFICE BEARERS OF THE STATE CHAPTER
President : One Year but he / she can be re – elected to a total of 2 years i.e., 2 terms.
President Elect who will be automatically : One Year. elevated to the President
Joint Secretaries : One Year as they are nominated by the President and
secretary . He/ she can be re – elected in future also.
Vice Presidents : One Year but he/ she can be re – elected to a total of 2 years i.e., 2 terms.
Secretary : Two Years but he / she can be re – elected to total of 4 years i.e. 2 terms.
Hony. Treasurer : Two Years but he/ she can be re – elected to total of 4 years i.e. 2 terms.
State Council Members : One Year but he / she can be re – elected to a total of 4 years.
President Elect, which will be elected I year in advance and will automatically take over as the President next year. President Elect and Immediate Past President will be the ex – officio members of all the committees.
Two Hon Joint Secretaries – one from the place of President and another from the place of Secretary as far as possible and to be nominated by the President and Secretary only.
(ii). Minimum requirement of the office – bearers for contesting elections :
President Elect : Should be continuously uninterrupted member of the State Chapter for at least 15 years.
Vice – Presidents : Should be continuously uninterrupted member of the State Chapter for at least 10 years.
Secretary : Should be continuously uninterrupted member of the State Chapter for at least 10 years.
Treasurer : Should be continuously uninterrupted member of the State Chapter for at least 10 years.
State Council Member : Should be continuously uninterrupted member of the State Chapter for at least 3 years.
Central Council Member : Should be continuously uninterrupted member of the State Chapter for at least 3 years.
NOTE: (i). No one in receipt of a salary from the funds of the State Chapter shall be elected as an office bearer of the State Chapter or a member of the Central / State Council.
(ii). No member will hold more than one office in the State Chapter at a given time.
(iii). One member can file only one nomination for contesting the election in particular election.
(iv). At the time of handing and taking over the charge of the office bearer, proper records of handing over and taking over will be maintained.
DUTIES AND POWERS OF THE OFFICE BEARERS
The office bearers of the state chapter can be asked to resign from their posts in the event of their
negligence / misconduct while conducting their official duties.
(a). Shall be chairman of all meetings of the General Body of state chapter and the State Council and any other committees. He / she shall be ex – officio member of all committees except statutory committees.
(b). Shall preside at the annual conference and all meetings of the State Chapter.
( c). Shall guide and control the activities of the State Chapter.
(d) Shall regulate the proceedings of all meetings and the conference and interpret the rules and bye – laws and decide doubtful points.
(e). Shall in addition to his / her ordinary vote, have a casting vote in case of equality of votes in election of office bearers or any other purpose.
(f). Shall undertake tour etc. in the interests of the State Chapter whenever required.
(g). Shall operate the bank account of the State Chapter jointly with Secretary / Hon Treasurer.
(h). The tenure of the term of the President shall be full 12 months from 1st April to 31st March.
(a). Shall be the ex – officio member of all the committees, sub – committees.
NOTE : In the event of any emergency arising by reason of any cause, such as death, detention, resignation or absence for a considerable period out of India of the President, the duties of the President shall be devolved upon the Vice – President ( who is senior between the two Vice – Presidents and membership of the State Chapter, will be only criteria for this). In case of resignation by the president, it will become effective when it is accepted by the State Council. Pending the acceptance of the resignation the vice- president (who is senior between two vice – presidents) shall act as indicated above in case the president is unwilling to function as such.
(a). Shall help in the organization of chapters by making tours and addressing members and personnel etc.
(b). The vice – president ( senior) shall preside at the annual conference and other meeting in case the president is unavoidably absent.
(c). The vice – president ( senior ) shall be the chairman of all committees except statutory committees and sub – committees of which he is a member in case the president is absent.
N.B. (1) Senior amongst the vice – presidents will be as per the membership seniority of state chapter.
(2). In case of senior vice – president refuses or unable to perform the duties of the president
as stated above, then the junior vice – president will perform the duties of the president.
With the help of two joint secretaries
Shall be in – charge of the state office.
Shall conduct all correspondence on behalf of the State Chapter.
Shall have general supervision of accounts and pass all bills for payment.
Shall get the annual statement of accounts prepared by Hony. Treasurer duly audited by the auditors for adoption by the General Body. The audited account should be circulated to all the members of the state chapter.
Shall organize, arrange and convene meetings, conference, lectures and demonstrations etc.
Shall attend meetings of the general body, State Council and keep record of proceeding thereof. The minutes of the general body meeting shall be circulated amongst the members of the State Chapter within 60 days after general body meeting.
Shall be an ex – officio member of all committees.
Shall maintain a correct and up – to – date register of all members of the State Chapter.
Shall organize the State Chapter by encouraging the establishment of city chapters where they do not exist and by creating a general interest in the State Chapter.
Shall bring any matter, which he considers necessary in the interests of the State Chapter to the notice of the general body and the State council for guidance and decision.
Shall keep up to Rs.5,000/- in imprest account for day – to – day expenses.
Whenever necessary the secretary shall obtain opinion of all members of the State Council by correspondence under instructions of the President.
The joint secretaries shall help the secretary in looking after the office, in conducting correspondence, in preparation of agenda of meetings, in preparing statement of accounts etc. The joint secretaries at the IRIA Headquarters shall act for the secretary in his / her absence.
(a). Shall receive all money of the State Chapter and deposit them in banks approved by the general body of the State Chapter to the credit of the State Chapter to be operated jointly by the any two of – treasurer, Secretary and the President.
(b) Shall be responsible for collection of all subscription and contribution due to the IRIA Headquarters.
( c ). Shall dispose of the bills for payment as sanctioned by the secretary general only on his / her written order.
(d). Shall have the right to point out any off or discrepancy in the order of payment of the secretary and refer the order back to him with his remarks. In the event of the disagreement still persisting between the secretary and the Hon Treasurer, the matter shall be referred to the president for final decision.
(e). Shall be responsible for keeping up – to – date accounts of the State Chapter with all accounts books posted up – to – date.
(f) Shall get the accounts audited by the auditors of the State Chapter.
(g). Shall prepare a budget and present it at the annual general meeting of the State Chapter.
(h). Shall prepare an annual statement of the accounts and balance sheet, showing the financial position of the State Chapter, get it audited by the auditors of the State Chapter and submit the same for adoption by the general body at the annual general meeting.
ELECTION OF OFFICE BEARERS
Elections of president elect will be held in place of president who will automatically take over office of president next year.
The Secretary as the election officer with the help of a committee of three prominent members from the place of State Chapter office nominated by the president will conduct the election. In case of the Secretary is also re – contesting for any election, he will resign one month before the last date of filing the nomination and the President, IRIA will appoint the election officer for the particular election.
The Secretary general shall on or before 1st January of each year invite the nomination from all eligible members (under certificate of posting) of the State Chapter for the office of the President Elect.
The nomination should reach the office of the secretary general not later than 31st January, along with written consent of the candidates. Nominations received after the said date shall not be considered.
The Secretary shall inform by registered post, before 15th February the members whose names have been nominated for the office of the President Elect. Any of members desiring to withdraw his / her name must inform Secretary on or before the 21st, February. Non – receipt of any reply in this respect by 21st February, will be interpreted as consent of the nominee to contest for election.
The Secretary shall on or before the 25th February, of every year, send to all those Emeritus, Life and Annual members whose subscription have been received at the Association office by 31st May, and have three years continuous membership a printed and numbered ballot paper(Under registered post) signed by the Secretary or his nominee, containing the names of the candidates duly nominated for the office of the President Elect and request the members to mark on it the candidate of their choice in the manner prescribed on the ballot paper and return the ballot paper so as to reach the office on or before the 25th March, after which date no ballot paper will be considered as valid.
The Secretary shall scrutinize the ballot papers in the presence of three members of the election committee who shall be nominated by the President. The candidates shall have the right to attend the counting of the votes or send one representative who must be life, Annual member or emeritus member of the State Chapter. The Secretary shall inform the candidate the date and venue of the counting, a week before.
Election of the Vice – Presidents, Secretary, Hony. Treasurer, of the state chapter will be held in the same manner as the election of the President Elect. The ballot paper will be signed by the Secretary / Election officer only.
All the nomination for election received in the state chapter office will be opened in front of the members of the election committee who will scrutinize all the nominations.
A proper dark receipt register for ballot papers at the time of election should be maintained separately in which all the ballot papers received are entered and given receipt number.
When a person, contesting an election, is not directly involved in the election process, he / she may not be asked to resign.